Protection against staff absences ## Digital advance care file Discover the better emergency file: the Digital Contingency File in Opti.Tax, developed in collaboration with the law firm Schröder & Partner \(Berlin/Stendal\). Developed by professionals for professionals ## Discover Opti.Tax for your digital pension file For individuals and businesses If key personnel within a company are unable to carry out their duties, this raises many questions: - Has the specialist knowledge been documented? - Are processes at risk? - Who is responsible for what? **Watch the video to find out about the advance care plan \(formerly known as the emergency plan\).** For privacy reasons YouTube needs your permission to be loaded. For more details, please see our [Datenschutz](../../en/data-protection/index.md). Successful consultants and companies rely on Opti.Tax: ## Key information about the digital end-of-life care record - **What is a digital end-of-life plan?** The contingency file is a document in which important information relating to a company’s key knowledge holders is stored. This includes responsibilities, processes and procedures, powers of attorney and areas of authority. - **Why set up a digital end-of-life plan?** Anyone can be suddenly unable to work. There are many reasons why this might happen, such as illness or an accident. Whether for a prolonged period or permanently, the loss of a key member of staff can cause significant problems and even jeopardise a company’s very existence. - **Where can I find a template for a pension plan?** The templates you find online are usually aimed at private individuals and are not suitable for businesses. The contingency plan is intended to regulate representation where necessary, prevent disruptions to business processes and serve as a reference document. Furthermore, the contingency file must be updated regularly to ensure that it accurately reflects the current situation. Only a specialised, taxonomy-based software solution can guarantee all of this. Three good reasons to choose the professional software solution Create your digital tax planning file with Opti.Tax Professionally managed When collecting the data **The software will guide you through the process.** This means that you don’t start from scratch, but with expert support. This enables you to specifically **assign tasks to individual people** and conveniently retrieve the answers via the cloud. Fully recorded Only professionals who have dealt with genuine emergencies involving clients know the **critical points** a pension plan. That is why we have enhanced our pension plan tool with **Process consultant Andreas Gaebler** and his team from the **Schröder & Partner Law Firm** \(Berlin/Stendal\). To ensure that everything runs smoothly along the way – and that nothing is missing at the end. Protected in the long term We have been developing software since 1991. And we have no intention of stopping any time soon. For you, this means: a **future-proof solution** for the digital pension file, decades of experience in development, updates and support, and much more. What’s more, our software **100 % made in Germany.** Pension planning software in practice Developed and used by professionals The idea for the digital health record came from the **Schröder & Partner law firm, based in Berlin and Stendal.** The team led by process consultant Andreas Gaebler initially used Word, but required a specialised software solution to carry out a comprehensive and detailed validation. There was no effective solution on the market for experienced consultants. So Gaebler contacted hsp. **The result: a tool designed by professionals for professionals – well thought-out and optimised down to the last detail.** **Andreas Gaebler** Schröder & Partners Developed for you in Hamburg Why so many professionals put their trust in hsp Excellent support A software solution is only as good as the support that comes with it, particularly when it comes to specialist software. That is why we offer you: - Comprehensive onboarding with a personal appointment for you or your staff - Personal assistance from our support team led by Julian Rodewald - A comprehensive help centre with countless technical questions and answers about the software Unrivalled practical relevance Only experts know what professionals like you really need. That is why we work with leading law firms: - Experts in the field support our software development - Strong partners: ADKL, Energiesozietät, Schröder & Partner, Clostermann & Jasper, and others. - New features are regularly implemented in response to customer requests Made in Germany Our development, testing and support teams are based in Hamburg. Our servers are located in Munich. There are good reasons for this: - All data is processed in accordance with strict EU legislation and the GDPR - You need to be able to rely on software and support – and that’s only possible locally - We need to be just as familiar with German laws and regulations as you are ## Part of the most powerful tax software, Opti.Tax The digital tax planning file is a new type of project within the Opti.Tax Doku software. This is our versatile software solution for creating and maintaining documentation. It guides you step by step, in a structured manner, towards a finished, comprehensive set of procedural documentation. At every stage, documentation of service relationships and agreements is automatically generated in the background. Validation rules ensure that the software alerts you to any missing entries. You can fill these in yourself or assign them to third parties, such as the client. Do you already have a valid licence for Opti.Tax with the Documentation module? [Get it unlocked for free](../../en/product/digital-end-of-life-plan/index.md) Free of charge and with no obligation ## Book a consultation now Let’s work out together how you can successfully use Opti.Tax for your digital pension file. - in person - free of charge - in detail Book your no-obligation consultation now and find out more about Opti.Tax: Can't find a suitable date, or is the calendar not working? Let’s work together to find out how you can successfully use Opti.Tax for procedural documentation in your specific case. FAQ – Frequently Asked Questions ## Frequently Asked Questions about the Digital Advance Care Plan ### What you should know beforehand #### 1. What is the hsp Digital End-of-Life Plan?(2a150e91713fc90c2) The Digital End-of-Life Planning File is a web-based tool for the legally compliant management of all documents relating to end-of-life planning, powers of attorney and personal wishes in the event of an emergency or the need for long-term care. It provides a central platform for organising and storing sensitive end-of-life planning data in a structured manner. #### 2. Who is the Digital End-of-Life Plan suitable for?(2fabe7fcdbbd43c25) Elegant Elements is an add-on for the Fusion Builder plugin. #### 3. What documents can be included in the end-of-life care file?(f5e062f3f1dcd7884) These include, amongst other things: powers of attorney for healthcare, advance healthcare directives, custody orders, guardianship orders, personal wishes, checklists, digital estate information and login details. #### 4. Is the digital end-of-life plan legally sound?(c29414d1b2f80751a) Yes. The file meets high standards of data protection \(GDPR-compliant\) and legal validity. It can be used in the context of legal advice and in compliance with professional regulations. #### 5. How does the collaboration between the law firm and the client work?(e927531d325e61240) The law firm creates or organises the file in collaboration with the client. Both parties have access to the file via a web platform. Access is controlled, with access rights granted as required. #### 6. What are the advantages of a digital end-of-life care plan over a paper one?(f8fcc13a720f0259b) Digital accessibility, structured documentation, a high level of security, ease of updating, location-independent access, and reminder functions for necessary updates or deadlines. #### 7. Can the care plan be passed on to third parties?(e8a9335bb147573e2) Yes, the authorisation function allows authorised individuals \(e.g. family members or authorised representatives\) to be granted specific access – either to the entire system or only to certain areas. #### 8. How secure is the stored data?(5f89dfe35bc2949f2) The data is transmitted and stored in encrypted form. The servers are located in Germany and are subject to the strict requirements of the GDPR. #### 9. Do you need any special software to use it?(363bcbbef0bc01f49) No, the Digital Pension Portfolio is entirely web-based and can be used with any modern browser – regardless of the operating system. #### 10. How is the file set up?(4579975b318131b4b) The file can be set up initially by the law firm and then populated in collaboration with the client. Alternatively, the client can start the process independently and seek assistance if required. Your message to us How can we help you? About hsp – Software innovation made in Germany We eliminate media breaks for you Since 1991, hsp Handels-Software-Partner GmbH has been developing professional software solutions for tax consultancy and audit firms, as well as for businesses. Our taxonomy software **Opti.Tax** has established itself amongst discerning professionals in the DACH region as the reliable, high-performance and long-term solution for electronic invoicing. The digital tools for legally required, GoBD-compliant documentation are particularly popular. **Practical relevance, up-to-date content and genuine service** Our software modules are developed in close collaboration with experienced partner firms such as Energiesozietät GmbH for internal control systems \(IKS\), ADKL Abels Decker Kuhfuß & Partner mbB for transfer pricing, and Schröder & Partner for the digital pension file. In this way, we ensure that the features in Opti.Tax are tailored to the real-world challenges of day-to-day professional practice. Regular updates ensure that changes to legislation and new requirements are incorporated into the software in a timely manner. In addition, we support you with a comprehensive range of service and support offerings, e-learning courses, access to the hsp Community, our weekly live broadcast „hsp live at 11“ and much more.