[The 100 % cloud-based pension plan – try it free for 14 days\!](https://registration.optitax.cloud/registration)

Everything you need to know in one place

# The best digital emergency file for families and businesses is called Pension scheme.

Who will look after your family or your business if you were suddenly unable to work? With the digital contingency plan, you can easily take charge. **Try it free for 14 days now.**

In an emergency, make sure you provide those around you with the key information they need:

💡 Sovereign Knowledge

🔑 Login details

📄 Powers of attorney and contracts

📒 Power of attorney for healthcare

🏥 Living will

🔒 Inheritance arrangements

What is the pension plan?

## The better digital contingency plan to deal with staff absences

Just imagine this for a moment: you were suddenly to become unavailable right at this very moment. Would your family know where all your important documents are? Would your colleagues know which projects you are currently working on and which deadlines are coming up?

To prevent a chain reaction in an emergency, the digital contingency file is now available. And as an improved version of the digital emergency file, the contingency file protects both your private and professional lives in equal measure.
- **Comprehensive and clearly organised**
All important information, documents and declarations of intent in one central, secure location
- **Available immediately in an emergency**
When it really matters, everything is there – with individual access rights for all individuals \(or groups\)
- **Developed in collaboration with the law firm ONYON Beratung \(Berlin and Stendal\)**
Tried and tested: the prevention file was developed on the basis of real-life cases

[Try it for free now](https://registration.optitax.cloud/registration)

The contingency plan originated from a specific case here at our firm: one of our clients’ employees, who possessed sensitive information, was suddenly unable to work. As we were unable to find a professional solution on the market, we developed our own using hsp software. It couldn’t be more practical.

Andreas Gaebler

Digitalisation and Process Consultant, ONYON Consultancy

Protecting your family

## The best digital emergency file to protect your loved ones

Whether it’s bank accounts, insurance policies, contracts or assets, not everyone in a family knows everything. Should you or another family member who holds key knowledge be unable to fulfil their role, the rest of the family should not be left in chaos.

### Case study: Keeping finances under control

You look after the family finances. Should anything happen to you, your loved ones will have all the necessary information and facts to hand. This ensures your family won’t fall behind on payments or find themselves in financial difficulty.
- **Personal details**
Personal details, key contacts, arrangements regarding your estate and final wishes, information about children, parents, relatives, etc.
- **Health-related matters**
Power of attorney for healthcare, living wills, other powers of attorney, insurance policies, etc.
- **Contractual matters**
Loans and regular payments, accounts and investment accounts, subscriptions, memberships, vehicles, etc.

Protecting businesses

## The superior digital emergency file to protect businesses

If an owner, a managing director or a specialist or senior manager with access to confidential information is suddenly unable to carry out their duties, companies can quickly find themselves in trouble. Who was last in contact with the prospective client? Which invoices are outstanding? Who is familiar with the tax procedures? All this information is neatly and securely stored in the contingency file.

### Case study: Seamlessly integrating processes

A manager in your company is suddenly and unexpectedly unable to work. But rather than descending into chaos, stand-ins and affected staff are provided with all the necessary information: access details, powers of attorney, upcoming deadlines, essential contracts, key contacts and ongoing projects.
- **Personal details**
Representatives, customers, suppliers and contact persons
- **Contractual matters**
Banks, payment transactions, powers of attorney, login details, contracts, insurance policies and deadlines
- **Processes**
Ongoing projects, critical processes, business knowledge tied to specific individuals

For Windows, Mac and Linux

## Re: 100 % Cloud software: the new Opti.Tax pension plan.

In the Opti.Tax Cloud, you can create project types, manage projects and more via a user-friendly interface.

### Compatible with Windows, Mac and Linux

The Opti.Tax pension planning tool does not require installation on a computer. Everything runs in a browser, such as Chrome, Edge, Safari or Firefox.

### Teamwork without media breaks

Create the estate planning file together with all those involved: assign tasks, share documents, obtain approvals – all directly within Opti.Tax.

### Manage access rights with ease

Which details from the end-of-life planning file are for the company? What is important for the family? Decide this together with those involved.

Opti.Tax Cloud Pension File

## Your benefits in the Opti.Tax Cloud

For certain areas of application, it makes sense to store data on local hard drives, computers or in your own server room. With digital pension files, however, storing them in the Opti.Tax Cloud offers unbeatable advantages.

Criterion

Risks

Cloud software

Opti.Tax Pension File

Data loss

✅ Automatic backups

Access security

✅ Professional security systems

Emergency access

✅ Any time, anywhere

Security architecture

✅ Multi-tier architecture

Privacy Policy

✅ GDPR-compliant and in line with EU law

Certification

✅ ISO 27001, ITIL, LPIC

Data Protection and Security

## As comprehensive as the file itself: the Data protection.

The estate planning file contains particularly sensitive data: personal documents, login details, powers of attorney and financial information. As developers of professional compliance and financial reporting software with 35 years’ experience, we know how to ensure data protection.

## State-of-the-art encryption

Your data is encrypted at all times – both during transmission and whilst stored. Even in the unlikely event of unauthorised access, the data would be unreadable.

## Strict access controls

Carefully graded permissions determine at all times: Who is allowed to see what? Who is allowed to make changes? Who has access in an emergency?

## Hosting in Germany / the EU

Your data is stored exclusively in certified data centres within the EU. The strict requirements of the GDPR – one of the world’s highest data protection standards – apply.

## Regular backups & reliability

Automatic backups, protection against data loss and a highly available infrastructure ensure that your data is not only protected but also permanently available.

## Transparency & Traceability

All accesses are logged. You can check at any time who accessed which data and when.

## Independently audited

The Opti.Tax Cloud has been audited and certified by an external IT law expert to ensure it complies with the GDPR.

A digital end-of-life plan contains particularly sensitive personal, medical and legal information. Strict compliance with data protection laws and secure technical implementation are therefore essential.

**Hendrik Sievers**

Specialist in IT Law, Beck Rechtsanwälte

Try it free for 14 days

## Now register and give it a go

Try the new digital pension plan for free now. To do so, register in the Opti.Tax Cloud.

[Get started for free](https://registration.optitax.cloud/registration)

Pension plans as an advisory product

## Your key to long-term client loyalty

As an adviser, the pension planning file provides you with an effective sales tool. It gives you a good reason to review your client’s overall pension situation with them.

What’s more, with the contingency plan, you are not only safeguarding the individual, but also their business. There is no clearer way to show your client that you are managing their business responsibly.

### Long-term client retention

As the pension planning file should be updated regularly, you are securing your client’s long-term loyalty. The ‘Vorsorgeakte’ cloud software has been designed as a consultancy tool to enable you to make the most of your advisory expertise. This comes as no surprise: the software was developed in collaboration with the law firm ONYON Beratung.
- **Task management made easy**
Opti.Tax Cloud makes it easier to assign and complete tasks. This makes data entry a breeze for both parties.
- **GDPR-compliant and legally sound**
We work exclusively with a German hosting provider, which stores the pension plan data in encrypted form on German servers.
- **Clear client management**
With Opti.Tax Cloud, you can manage all your clients and pension files conveniently, clearly and easily.

### Work through case studies for free and with no obligation

Sign up now for your free account on Opti.Tax Cloud to try the pension planning module free of charge for 14 days. Create sample clients and discover the many useful features.

[Try it for 14 days now](https://registration.optitax.cloud/registration)

FAQ – Frequently Asked Questions

Frequently asked questions about the emergency file and the digital advance care directive

With the digital pension plan file in the Opti.Tax Cloud, you have the perfect tool for protecting yourself, your specialist staff or your senior management. We have answered the questions we receive from interested professionals on your behalf.

#### 1. What is a digital emergency file?(6da7393c7b08b6901)

A digital emergency file contains important information, documents, powers of attorney, details of who is responsible, and login details in the event that a person is temporarily or permanently unable to act on their own behalf.

#### 2. Is the Opti.Tax Cloud pension file an emergency file?(c96334e9803517e37)

Yes. hsp’s cloud-based contingency file serves the same purpose as a digital emergency file. The product name deliberately emphasises taking timely precautions rather than waiting until an emergency has already occurred.

#### 3. Why does a family need an end-of-life plan?(8c0252427336f204e)

So that, in the event of an emergency, relatives can quickly find out which accounts, insurance policies, contracts, powers of attorney, digital access details, contact persons and personal wishes are in place.

#### 4. What should be included in a family emergency kit?(6430ed5049f30fc94)

Typical items include a lasting power of attorney, a living will, bank accounts, insurance policies, contracts, loans, property, regular payments, digital accounts, wishes regarding your estate and important contacts.

#### 5. What should be included in a business emergency plan?(fdd950ffb4baf0728)

Arrangements for acting on behalf of others, powers of attorney, bank details, contracts, login details, deadlines, critical processes, points of contact and knowledge that is otherwise held only by specific individuals.

#### 6. For which advisory professions is the digital pension file suitable?(5da50debe1f98ac25)

The digital planning file can help tax advisers, notaries, solicitors, as well as insurance agents and brokers, to guide clients or customers in a structured manner through the process of setting up and updating a planning file.

#### 7. What is the difference between an emergency file and an emergency folder?(3bb478839b1eb5ace)

An emergency file is often kept on paper or as a collection of individual files. A digital contingency file organises the contents, makes it easier to keep the information up to date and can provide for different levels of access rights.

#### 8. Who is authorised to access the emergency file?(cb23741fac3afea03)

Only persons who have been authorised in advance may access the data stored in an emergency file or advance care directive. In the digital advance care directive, the person whose details are recorded specifies who is permitted to view which information in the event of an emergency.

#### 9. How up to date must an emergency file or end-of-life plan be?(da0b27c0ccbb428a6)

An emergency file should be updated regularly and whenever there are significant changes, such as after a move, a change of bank, new contracts, changes to powers of attorney or changes in personnel.

#### 10. Can I try out the digital end-of-life plan?(4705adf962721f138)

You can try out the features and functionality of the pension plan for 14 days free of charge. To do so, you must register with the Opti.Tax Cloud. You must then create a project of the type „Pension Plan“. If you purchase a subscription for the Pension Plan during the trial period or up to 30 days after the end of the trial period, the data entered during the trial period can be carried over. Otherwise, all data will be permanently deleted.

About hsp – Software innovation made in Germany

We eliminate media breaks for you

Since 1991, hsp Handels-Software-Partner GmbH has been developing professional software solutions for tax consultancy and audit firms, as well as for businesses.

Our taxonomy software **Opti.Tax** has established itself amongst discerning professionals in the DACH region as the reliable, high-performance and long-term solution for electronic invoicing. The digital tools for legally required, GoBD-compliant documentation are particularly popular.

**Practical relevance, up-to-date content and genuine service**

Our software modules are developed in close collaboration with experienced partner firms such as Energiesozietät GmbH for internal control systems \(IKS\), ADKL Abels Decker Kuhfuß & Partner mbB for transfer pricing, and Schröder & Partner for the digital pension file. In this way, we ensure that the features in Opti.Tax are tailored to the real-world challenges of day-to-day professional practice.

Regular updates ensure that changes to legislation and new requirements are incorporated into the software in a timely manner. In addition, we support you with a comprehensive range of service and support offerings, e-learning courses, access to the hsp Community, our weekly live broadcast „hsp live at 11“ and much more.