Data Protection and Data Security

How we protect your data in the Opti.Tax Cloud

The Opti.Tax Cloud contains important sensitive data. That is why we protect it with the strictest security measures.

hsp Handels-Software-Partner GmbH

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Data Protection and Data Security: Security without Compromise

The Opti.Tax Cloud contains highly sensitive data – ranging from personal details and contracts to detailed financial information. At the same time, professionals use the Opti.Tax Cloud on a daily basis and expect a level of performance that enables them to work productively.

That is why we do not compromise in any way on the quality of the servers we use. We therefore rely on data centres in Germany, the highest security measures and software development ‘made in Germany’.

Opti.Tax Cloud Security

That is why the Opti.Tax Cloud is secure

State-of-the-art encryption

Your data is encrypted at all times – both during transmission and whilst stored.

This means that even in the extremely unlikely event of an unauthorised access, the data would be unreadable.

Strict access controls

Only authorised persons are granted access to the data. And only to the data for which they have been granted authorisation.

Access control allows you to set fine-grained levels of data access:

  • Who is allowed to see what?
  • Who is allowed to make changes?
  • Who is authorised to access which data, and when?
Hosting in Germany

Your data is stored exclusively in certified data centres within the EU.

This means that the strict requirements of the GDPR – one of the world’s highest data protection standards – apply.

Regular backups and disaster recovery

Nothing is more frustrating or costly than data loss. That is why we not only protect your data, but also ensure it remains accessible at all times.

The Opti.Tax Cloud relies on:

  • automatic backups
  • Protection against data loss
  • highly available infrastructure
Transparency and traceability

Who accessed which data, and when? Sometimes you need this sort of information to reconstruct individual events.

That is why all accesses are logged in the Opti.Tax Cloud. This means you can see at any time who accessed which data and when.

Independently audited

Whether they’re software developers or hosting providers, any company can make all sorts of claims. That’s why we rely on external expertise.

The security of your data is so important to us that we have commissioned Hendrik Sievers, a specialist solicitor in IT law (beck rechtsanwälte, Hamburg), to review and confirm all the security measures listed.

Data security: the case of pension files

This is what data security looks like in practice

What is the Opti.Tax Cloud Pension File?

The contingency file contains all personal documents, powers of attorney, financial information and contracts. In an emergency, authorised individuals from the person’s private and professional circles can access specific information in order to remain able to act or to keep ongoing processes running.

What does encryption achieve in the case of the pension file?

No one wants their living will, financial details or passwords to fall into the hands of criminals. Encryption ensures that, in the event of data theft, the perpetrators are left with nothing but unreadable data rubbish.

How does access control apply to the pension file?

Your private information is none of your employees’ business. Similarly, your family does not need to know who is standing in for you at the office. With access control, you can specify exactly who can view which information in an emergency.

Hendrik Sievers, data protection expert and solicitor specialising in IT law

A digital end-of-life plan contains particularly sensitive personal, medical and legal information. Strict compliance with data protection laws and secure technical implementation are therefore essential.

Hendrik Sievers
Specialist in IT Law, Beck Rechtsanwälte

A direct comparison of data security and data protection

Opti.Tax Cloud is the safe choice
Incident Low-cost providers Opti.Tax Cloud
Cyberattack and data theft There is a risk of blackmail, claims for recourse and damage to reputation The data is unreadable and of no use to thieves
An unauthorised person is attempting to access data A single point of access for everyone makes it impossible to trace unauthorised access Fine-grained control makes it virtually impossible to access any data
Foreign government wants to access data arbitrarily Servers located outside the EU are not subject to any EU data protection laws Servers located exclusively in Germany, ensuring full control and compliance with EU data protection regulations
Server fault No backups; liability claims are virtually unenforceable Recovering data is no problem thanks to automatic backups

Free of charge and with no obligation

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Let’s work together to find out how you can successfully use Opti.Tax Cloud for your projects and tasks.

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  • in detail

Book your no-obligation consultation now and find out more about Opti.Tax Cloud:

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Free of charge and with no obligation

Book a consultation now

Let’s work together to find out how you can successfully use Opti.Tax Cloud for your projects and tasks.

  • in person

  • free of charge

  • in detail

Book your no-obligation consultation now and find out more about Opti.Tax Cloud:

Opti.Tax logo in white

Can't find a suitable date, or is the calendar not working?

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About hsp – Software innovation made in Germany

We eliminate media breaks for you

Since 1991, hsp Handels-Software-Partner GmbH has been developing professional software solutions for tax consultancy and audit firms, as well as for businesses.

Our taxonomy software Opti.Tax has established itself amongst discerning professionals in the DACH region as the reliable, high-performance and long-term solution for electronic invoicing. The digital tools for legally required, GoBD-compliant documentation are particularly popular.

Practical relevance, up-to-date content and genuine service

Our software modules are developed in close collaboration with experienced partner firms such as Energiesozietät GmbH for internal control systems (IKS), ADKL Abels Decker Kuhfuß & Partner mbB for transfer pricing, and Schröder & Partner for the digital pension file. In this way, we ensure that the features in Opti.Tax are tailored to the real-world challenges of day-to-day professional practice.

Regular updates ensure that changes to legislation and new requirements are incorporated into the software in a timely manner. In addition, we support you with a comprehensive range of service and support offerings, e-learning courses, access to the hsp Community, our weekly live broadcast „hsp live at 11“ and much more.