Combining business with pleasure: with our software, compiling procedural documentation – which is crucial for tax audits – is a breeze. What’s more, whilst carrying out this task, you can capitalise on the opportunity it presents to review internal processes and ensure the company is legally compliant in the face of all developments.

Capture all requirements and ongoing updates to procedural documentation: Opti.Tax Doku makes this easy for businesses and law firms of all sizes. A legally compliant Procedural documentation makes businesses more effective, valuable and legally compliant. Business owners should set aside any uncertainties regarding implementation; after all, there is a pressing need for action, and resources, time and staff must be factored into the planning. Even those running a small business with just a few employees should rely on established processes. Businesses should examine which operational processes are affected and consider the legal certainty of activities that have become routine in day-to-day operations. Workflows and their sequence must be documented – often, processes that appear successful on the surface harbour the potential for problems during a tax audit. For instance, according to the GoBD (Principles for the Proper Management and Retention of Books, Records and Documents in Electronic Form, and for Data Access), certain standards must be adhered to for invoices. Sending an invoice as a Word document or Excel file, for example, should be strictly avoided.

Modern processes for changing requirements

As digitalisation has progressed, the importance of the documentation requirement has also grown. Tax advisers report that, in recent times, procedural documentation has been a standard requirement in virtually every tax audit. One reason for this is the potential for manipulation in computerised systems that has arisen as a result of the switch to digital applications, which must be ruled out. The requirements set out in the GoBD by the tax authorities Procedural documentation is, in principle, a company handbook that sets out all internal processes: including technical system documentation and operational documentation. If formal or substantive errors come to light during the audit of the accounts, the Procedural documentation plays a crucial role. Without the appropriate documentation, serious problems can quickly arise – including an unnecessary and costly additional tax payment resulting from what is known as a ‘reassessment’ of turnover.

The fact is, in order to Procedural documentation A company can hardly avoid it, but it is more than just a mandatory task: it offers the opportunity to equip oneself optimally for the future and to identify which internal processes can still be improved. If, for example, the „organised and technically defined processes“ required by the GoBD are broken down as a current status analysis, business owners will have a comprehensive overview of their business’s potential.

A well-structured and efficient solution for tax advisers

For most businesses, the tax adviser is the first point of contact when it comes to Procedural documentation is updated. The problem: creating and maintaining the Procedural documentation are extremely labour-intensive. With our software, we offer Opti.Tax.Docs a comprehensive approach for tax advisers and their clients. Opti.Tax As a comprehensive package for businesses and law firms, it can be easily tailored to individual requirements.

The tool is a structured and efficient solution for the requirements of the Procedural documentation. As a facilitator, the tax adviser is able to go through the software’s text modules with clients one by one, covering all legal and liability issues. Tax advisers and auditors are therefore no longer reliant on partial solutions that do not work satisfactorily. Our structured, comprehensive and intuitive software guarantees watertight audit compliance.

The solution, which takes account of changes in laws and regulations and outputs them as new taxonomies or structures, has been well received by users. „The software is very well designed, both technically and in terms of subject matter,“ says Michael Knust, a tax adviser with his own practice in Bremerhaven. „As data is simply imported, users do not have to spend time searching through documents for the passages affected by the changes.“

The solution, which is being used by an increasing number of tax advisers and auditors, offers a wide range of useful features and is constantly being expanded and enhanced thanks to expert input from the user community. „Requests are implemented quickly to make tax advisers“ work even easier. If something is actually missing, hsp responds very quickly and flexibly,” confirms Knust, speaking from his experience with our solution, which, when used to process Procedural documentation supports this and enables internal processes and procedures to be optimised in accordance with the law. As all compliance regulations, such as GoBD or the GDPR If these requirements are met, the user is provided with a level of assurance that would otherwise only be achieved by an internal audit.

Digitalisation and automation as the basis for growth

The Procedural documentation Implementing this professionally lays the foundation for a successful analysis of all areas of a business. This enables business owners and tax advisers to clearly recognise that digital processes form the basis for further growth and how this works; it also makes it possible to assess how existing resources can be used more effectively, how duplication of work can be avoided, and how sources of error can be eliminated. Tax advisers thus also become their clients’ advisers on the subject of digitalisation. This unstoppable change affects numerous processes. There is a need for automation in areas such as financial accounting, payroll accounting, payment processing and debt collection.

By investing in state-of-the-art technology, companies have more time to develop their core business and can, for example, concentrate fully on business consultancy covering finance, projects and processes.

Would you like to find out more about our software solutions? Contact us today at https://www.hsp-software.de/kontakt/