Opti.Tax.Doku helps tax advisers to create GoBD-compliant procedural documentation for their clients. Do tax advisers also have the opportunity to tap into new revenue potential with Opti.Tax.Doku?

With Opti.Tax Tax advisers can document the content, structure, process and results of the IT procedure comprehensively and coherently, all with just a few clicks. Opti.Tax Doku provides taxonomies – or, as they are also known, structures – similar to those already used for e-balance sheets. The process documentation taxonomies form a framework within which each requirement of the GoBD is explained and its implementation within the organisation can be recorded. Data entry can be carried out in interview mode, with the answers being entered into the taxonomy items.

Tax Adviser’s Tips on Procedural Documentation

Documentation that complies with the GoBD must include, amongst other things, a general description as well as system and operational documentation. The Working Group for Economic Management (e.V.). has published a model procedural documentation guide on the subject of document archiving. It describes the organisational and technical process required in each individual case and consists of a general description, user documentation, technical system documentation and operational documentation. However, it applies only to this one operational process.

CTA Box Process Documentation

Opti.Tax Doku currently offers two taxonomies for creating and maintaining general procedural documentation for the company, as well as specific documentation on cash management (which forms part of the preparations for a cash audit). The following topics should be taken into account when creating the procedural documentation:

Internal Control System

An internal control system must be established and documented. This includes: access authorisation, segregation of duties, recording controls, reconciliation controls during data entry, processing controls, data backup and protection against falsification, as well as ensuring the immutability of records and the logging of data. Data immutability and data security This requirement means that you must not alter your accounting records in such a way that the original entries can no longer be identified. Accounting records with data that is not adequately protected are formally regarded as non-compliant. The records must be audit-proof; in other words, it must be possible to access the original file.

Opti.View As part of an internal control system, it assists with regular checks of the accounts. The results of the macro-supported checks are transferred to Opti.Tax Doku via an interface and kept as an appendix to the procedural documentation.

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